Owners Corporation Proxy

Schedule 1, Regulation 8, Owners Corporations Regulations 2018

Name and plan number of owners corporation

Under regulation 8 of the Owners Corporations Regulations 2018, I/We

Name/s of lot owners

Of (address)

being the owner(s) of lot(s), lot number(s)

Phone/Mobile

Authorise

Name of Person

Of (address)

Phone/Mobile

As my/our proxy:

to attend, speak and vote in person on my/our behalf until (insert date until which proxy authorisation will be valid, up to a maximum period of 12 months)

to attend, speak and vote in person on my/our behalf at the annual or special general meeting of the owners corporation to be held on (insert date)

to vote for me/us and on my/our behalf at the ballot having a closing date of (insert date)

I/We direct the proxy to vote in relation to the following resolutions or matters as follows (If relevant, set out specific instructions to your proxy concerning how to vote in relation to particular resolutions or matters)

Date

Specific Instructions

To represent me/us on the committee of the owners corporation

Information about proxies

This section is for information only and not part of the prescribed form.

Lot owners can appoint a trusted person as their representative at meetings, to vote in ballots or represent them on the committee. This person is your “proxy”.

To authorise a proxy you must use the prescribed form and deliver it to the owner’s corporation secretary. If appointing a power of attorney as a proxy, you should attach a copy of the power of attorney.

Proxies automatically lapse 12 months after the form is delivered to the secretary, unless an earlier date is specified.

Proxies must act honestly and in good faith and exercise due care and diligence.

Proxies cannot transfer the proxy to another person.

A lot owner can revoke the authorisation at any time and choose to vote on a certain issue or attend a meeting.

It is illegal for someone to coerce a lot owner into making another person their proxy.

Owners corporations must keep the copy of the proxy authorisation for 12 months.

I confirm the information provided is accurate, and i have a right to accept these terms in place of a physical signature on behalf of all owners of this lot.

Note:

If you direct your proxy to abstain, they will not vote on your behalf on a show of hands or on a poll, and your vote will not be counted towards the required majority.
You should check that your proxy is able to vote on your behalf. There are restrictions on the number of lot owners a proxy can vote on behalf of. Your proxy will not be able to vote on your behalf if they are acting as proxy for too many

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Owners Corporation Proxy